Your data
Privacy Policy
KGS Boxing Fitness C.I.C. (Company No. 15166063) is the data controller for the personal information described here. This policy explains what we collect, why, and your rights under UK data protection law (UK GDPR and the Data Protection Act 2018).
1. What we collect
Name and contact details; for under-18s, the child's name and age group and a parent or guardian's contact details; booking and payment records (card details are handled by our payment provider and are never seen or stored by KGS); any health information you choose to tell a coach so we can keep you safe; photographs or video taken at sessions and events where you have not opted out; basic technical information needed to run the website and your basket.2. Why we use it and our lawful basis
To take bookings and payments and run your sessions (contract); to keep participants safe, including safeguarding and first aid (legal obligation and vital interests); to keep accounts and records required by law (legal obligation); to run and improve the club and report anonymised impact figures to funders (legitimate interests); to send news and updates only where you have asked for them (consent, which you can withdraw at any time).3. Health and children's information
Health details are special category data. We use them only to keep you or your child safe while training and share them only with the coaches who need to know. Bookings for under-18s must be made by a parent or guardian.4. Who we share it with
Shopify, which runs our online checkout and order records, and its payment partners; our website hosting provider; England Boxing where a member registers to compete; statutory agencies where safeguarding law requires it. We never sell personal information.5. How long we keep it
Booking and financial records for six years plus the current year, as tax law requires; safeguarding records in line with statutory guidance; marketing contact details until you unsubscribe; other information only as long as we need it.6. Your rights
You can ask to see, correct or delete your information, object to or restrict how we use it, ask for a copy in a portable form, and withdraw consent. Contact us using the details below. You can also complain to the Information Commissioner's Office at ico.org.uk.7. Cookies and storage
The site stores your basket in your browser so it is still there when you come back. Shopify sets its own cookies at checkout.8. Contact
KGS Boxing Fitness C.I.C., Emerys Stadium, Community Drive, Smallthorne, Stoke-on-Trent, ST6 1QF · info@kgsboxingfitness.com · 07748 516058
Last updated 12 November 2026.